Let’s be honest — no one wakes up excited to dig through their inbox, open an email, download an attachment, save it somewhere, and then send it to the right people.
It’s boring. It’s repetitive. And it steals hours you could spend on actual work.
The good news? You never have to do it again.
In this post, I’ll show you how a simple automation can:
- Instantly turn any important email into a clean, shareable PDF
- Save it in a shared location your team can access
- Automatically notify the right employees — without you lifting a finger
The Problem: Manual File Sharing is a Silent Time Thief
We’ve all been there:
You open your inbox only to be greeted by a flood of emails. You start scrolling, searching for that one important message buried somewhere in the pile. Once you find it, you have to download attachments, copy details, or forward the entire email to your staff. But in the middle of a busy day, things slip through the cracks — you might forward the wrong file, miss an important update entirely, or forget to send it on time. Before you know it, tasks get delayed, deadlines are missed, and your team is left waiting for information they should have had hours ago. It’s stressful for you, frustrating for them, and costly for the workflow.
Do that a few times a day… and before you know it, you’ve lost hours every week.
Worse? It’s easy to forget a step — leaving your team waiting for updates or hunting for the right file.
The Solution: Let Automation Do the Heavy Lifting
With JU-IT’s smart automation, here’s how it works:
- Step 1: All important emails go to a designated inbox.
- Step 2: The system instantly converts the email into a neat PDF — formatting and all.
- Step 3: That PDF is automatically stored in your shared Google Drive (or Dropbox, OneDrive — your choice).
- Step 4: Effortless, Secure, and Organized Access
No manual work required
Zero risk of missing important information
No need to grant staff access to your email
Staff can easily check a shared folder for what they need
Peace of mind knowing everything is handled securely
Why This Automation Matters
This isn’t just a “cool tech trick” — it’s a productivity boost that solves a real problem:
- No more delays — your team gets the file the moment it arrives.
- No more bottlenecks — work continues even if you’re in a meeting or away from your desk.
- No missed emails — every important message is saved, shared, and logged automatically.
More focus for you — because you’re no longer a “human file forwarder.”
Key Benefits You’ll Love
✅ Save hours weekly by removing repetitive file handling tasks.
✅ Keep everyone in the loop without constant back-and-forth.
✅ Maintain organization with consistent file naming and storage.
✅ Work from anywhere without worrying about who has the file.
Automate the Small Stuff, Focus on the Big Wins
Small tasks add up. And the truth is — they eat away at your most valuable resource: your time.
By automating how you turn emails into PDFs and notify employees, you give yourself and your team the freedom to focus on work that actually moves the needle.
Stop being the middleman for file sharing.
Let automation take over. With JU-IT, every important email becomes a clean PDF, instantly shared, and your team is notified — without you doing a thing.
📩 Ready to see it in action?
Click here to book a quick demo and watch how we can take file forwarding off your to-do list — forever.